Authorization letters are letters that enable or rather, it will not be wrong to use the word, empower someone else to take actions on your behalf. The things associated with this power can be related to take a decision, sign on documents, participate in some event, give commitment, etc. The authorization letter for claiming documents is a letter which needs to be drafted with proper care. The reason is the power you are going to entrust that person. While writing the letter of authorization, the most important thing to be mentioned is the period during which this letter will be valid. Make sure that the language used is formal and far from any confusions and ambiguity.
One of the tips for writing an authorization letter for claiming documents is to be very specific and detailed. Pen down each of the things you are entrusting the person (your representative) with. Keep the language very formal and the content absolutely to the point. There is no need to bother about the length of the letter, but do not miss out on mentioning important intricacies like the date from which the letter will be effective. One needs to write the full names of the person whom one is authorizing to take over things legally.
Sample Authorization Letter
The following sample authorization letter for claiming documents is written by one who is handing over the responsibility of receiving and being in charge of taking decisions related to the possession of some of his property.
Name of the Person Issuing it
To Whom It May Concern
Re: Letter of Authorization
Dear Sir / Madam,
I, Michael Richards, hereby authorize Miss. Tabitha Johnson to take over the authority of claiming information and relevant documents in regards to the possession of my new (real estate properties invested on after June 2012) property assets. She will be responsible for collecting official documents, receiving them, signing papers related to possession and hand over of the property. This right is effective from June 20, 2012.
My lawyer, Mr. Robert Patrick and the builder, Mr. George Martin, in whose scheme I have invested, are aware of this authorization. They will be working towards my documents claim and handing over the responsibilities. Kindly find attached the attested copy of Miss. Tabitha Johnson’s attested signatures for your reference.
This was an example of how a simple letter can be written and at the same time have all the relevant details about the dates and definition of property associated in this case.